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Personnel files, contracts and onboarding run smoother when documents are digital, signed electronically and retained exactly as long as they should be.
HR handles some of the most sensitive data in the organisation, often still spread across paper files, shared drives and email. Finding the right version of a contract or certificate takes time, and onboarding a new colleague involves many handovers.
Personnel data falls under strict GDPR rules for access, retention and deletion, and new employees expect a digital experience from their first day.
Two practices cover most of what comes up in human resources. Both link through to the full explanation.
Digital personnel files with role-based access, retention schedules and an audit trail, so the right people see the right documents for as long as allowed.
Onboarding, contract and leave workflows with legally robust e-signatures, so new hires sign and start without paper.
We usually propose Therefore for digital personnel files and HR workflows, Scrive for qualified e-signatures under eIDAS, and Mendix where HR needs an application that standard software does not provide.
A typical HR engagement starts with digitising personnel files, or with one process such as onboarding or contract signing.
We set up retention and access rules from the start, so compliance is built in instead of checked afterwards.
Which platform we propose depends on your process and systems. These are the ones we deploy most often here, delivered by Canon IMS under one contract.
Canon IMS competence centres digitise personnel files and HR processes for public and private organisations, with retention and access control designed for the GDPR.
With role-based access, retention schedules per document type and an audit trail, so personnel data is only visible to authorised people and deleted when its retention period ends.
Yes. Scrive provides electronic signatures at every eIDAS level, including qualified signatures with the same legal standing as a handwritten one.
Yes. Onboarding workflows collect documents, route them for approval and signature, and file them in the digital personnel file automatically.
Tell us which process feels the most exposed right now. We will tell you where the pressure actually reaches, and where it does not.
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Amsterdam, Netherlands
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